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Our Open Positions:

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Deadline: June 15, 2023

Join a dynamic team of nonprofit professionals and conservationists who are dedicated to helping protect the natural beauty and historic features of St. Simons Island. While this is an entry-level position, it is the perfect opportunity for someone who is interested in the nonprofit sector and/or conservation to grow within the organization, to learn new skills, to take on additional responsibilities, and to become an integral part of a hardworking team. The ideal candidate is someone who enjoys interacting with lots of different people in a fast-paced environment where no day is the same and where he/she/they will be assisting other staff members on items as diverse as event planning, bulk mailings, answering the phone, maintaining supplies, and greeting the many volunteers, donors, board members and others who visit our office regularly. If you’re detail oriented, organized, have a sense of humor, and care deeply about the environment and the island, this could be the place for you.

Position Description

The SSLT Administrative Assistant is in most cases the “point of first contact” with visitors and callers to the Land Trust. This position is therefore critically important in setting the tone for supporter appreciation, board and partner communications, and marketing of the organization. The Administrative Assistant supports all aspects of the Land Trust’s work – from fundraising to land stewardship to community outreach – with a particular focus on supporting colleagues and helping the office to run smoothly and efficiently.

PRIMARY DAY-TO-DAY DUTIES AND RESPONSIBILITIES:

Responsibilities include being the face and voice of the Land Trust by welcoming visitors to the office in a gracious and professional way including being knowledgeable about the organization’s mission, upcoming events, operational hours at SSLT properties, dates and times of Volunteer Orientations, and other information callers need to know. Duties include but are not limited to the following:

• Answer phones in a friendly and professional manner and maintain call journal.
• Welcome visitors to the office and set the tone of the Land Trust’s gratitude for its supporters and for the St. Simons community.
• Maintain a neat, orderly “first impression” at the Front Desk, Lobby, Conference Rooms, Kitchen, and other shared spaces.
• Pick up mail at the SSI Post Office, log mail, and distribute daily to appropriate staff members.
• Mail all outgoing correspondence at the end of each business day.
• Maintain inventory of office and housekeeping supplies and order as needed.
• Maintain inventory of letterhead, donor envelopes, brochures, stamps, and other marketing and development materials and re-order as needed.
• Update and organize documents for distribution of board packets; track board and committee attendance; assist with notetaking and transcription of meeting minutes as requested.
• Maintain current board and committee lists with correct addresses, phone numbers, etc.
• Help maintain board and committee meeting dates and reminders.

EVENT SUPPORT:

• Support the Oyster Roast coordinator/contractor, and/or Operations Director, and Development Staff with the annual Oyster Roast Duties could include but are not limited to:
  • Reserving event space and requesting permits,
  • Finalizing agreements with vendors as requested by Operations Director,
  • Assisting with record keeping of ticket sales, guest reservations, and guest lists for check-in,
  • Assisting staff and volunteers on day of event, including set-up and break-down as needed.
• Support the Development staff with the Live Oak Reception and Constituent Stewardship and Cultivation Events, including:
  • Maintaining RSVP lists,
  • Assisting with purchasing gifts for board, guests, and honorees,
  • Assisting with set-up and clean-up on day of event as needed.
• Support Stewardship and Development staff in planning special property events, such as Cannon’s Point Preserve anniversary celebrations, Movie Nights, Volunteer Appreciation events, Ambassador meetings, Junior Ambassador events/projects, etc.
• After hours work may be required occasionally to assist with these and other events.

QUALIFICATIONS:

The SSLT Administrative Assistant should be a highly organized and detail-oriented person with strong social and interpersonal skills. The ideal candidate should be a team player and someone with a positive outlook, good sense of humor, friendly outgoing presence, and someone who has strong verbal, writing, and editing skills. The Administrative Assistant needs to have basic technology skills and be proficient at using WORD, creating, and maintaining Excel spreadsheets, and assisting with PowerPoint presentations.

Based on qualifications and availability of the ideal applicant, and on the needs of the employee and the Land Trust, this could be either an hourly, part-time position or, after a 90-day review, a full-time position. The SSLT Administrative Assistant will be a direct report to the Finance & Operations Director. Although he/she will support all departments of the Land Trust, and the Leadership Team in particular, all special requests for assistance will go through the Finance & Operations Director.

COMPENSATION:

Part-time employees are paid an hourly wage that is competitive and based on experience and qualifications. If, after a 90-day review, the employee moves to a full-time position, the individual would become eligible for a salaried position with accompanying benefits, including insurance, vacation hours, and other PTO.

Job Types: Full-time, Part-time

Pay: $17.01 – $20.48 per hour

Schedule: Monday to Friday

Experience: Customer service (Preferred)

Work Location: In person

Apply via the button below or by emailing Sue Tuttle at stuttle@sslt.org.